Turn meeting notes into decisions, action items and owners
Convert messy notes into a record people can verify and act on.
Best for
- Project and team meetings
- Notes with clear commitments but inconsistent formatting
What you need
- Complete meeting notes or transcript
- Participant names or roles
- Project deadline context
Limitations
The AI cannot know whether a tentative comment became an agreed decision.
Recommended tool
Claude
Claude handles long notes well and can preserve uncertainty instead of forcing every discussion into a decision.
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Your copy-paste prompt
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Fill in your details
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Act as a meticulous meeting secretary. Use only [MEETING NOTES]. Produce: (1) confirmed decisions with supporting quote or note; (2) action items with owner, due date and dependency; (3) open questions; (4) risks or blockers; and (5) a short summary. Never turn a suggestion into a decision or assign an owner or date that was not stated. Mark missing owners or dates as "Unassigned" or "Not stated". Separate facts from your interpretation. Ask questions if speaker names or the meeting purpose are essential and missing. Return clean Markdown tables.
Step-by-step instructions
- 1
Correct obvious names and dates in the source notes.
- 2
Run the prompt and inspect every item marked as a decision.
- 3
Ask attendees to confirm unassigned actions and ambiguous points.
- 4
Share the corrected record in the agreed workspace.
Check the result
- Each decision was actually agreed
- Every named owner appears in the notes
- Unknown dates remain unknown
- Open questions are not disguised as actions
If the result is poor
- If everything becomes an action, ask it to quote the commitment behind each one.
- If speakers are confused, replace names with roles before retrying.
Privacy and accuracy
- Remove confidential or personal discussion before using an unapproved tool.
Sample input
Untidy notes from a product launch meeting with eight attendees and several tentative dates.
Expected output
Separate decision, action, question and risk tables; uncertain dates remain clearly marked rather than guessed.
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Part of a pathway
This recipe appears in an ordered set of recipes you can work through in sequence.